Administrative Assistant

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

We are seeking a highly motivated and experienced Executive Business Administrator to provide comprehensive administrative and business support to 2–3 senior-level managers. This fully remote role is part of a dynamic sales team and involves managing complex schedules, coordinating travel, processing expenses, supporting team operations, and assisting with special projects and events. The ideal candidate is process-driven, exceptionally organized, and thrives in a fast-paced environment where priorities shift frequently and independent decision-making is essential.

Job Responsibilities:

• Provide comprehensive calendar management, travel coordination, and expense reporting for 2–3 M2-level managers
• Offer backup support to Executive Assistants and broader team administrative support as needed
• Organize morale events, team meetings, and special projects from planning through execution
• Manage onboarding and offboarding processes for new and departing team members
• Procure goods and services including computer equipment, office supplies, and reference materials
• Manage asset tracking, vendor relationships, and facility requests
• Coordinate department financial operations and assist with personnel and facility operations
• Serve as a primary point of contact for the department, handling internal and external communications with professionalism and discretion
• Build and maintain strong relationships with executive-level staff and counterpart administrative professionals internally and externally
• Exercise sound judgment, tact, diplomacy, and confidentiality in all interactions
• Actively track pending items, manage multiple projects simultaneously, and reprioritize tasks based on evolving business needs

Requirements:

• 3–5 years of experience as a Business Administrator or in a comparable administrative support role

• Prior experience supporting senior or executive-level leadership strongly preferred

• Demonstrated experience with calendar management, travel coordination, and expense reporting

• Experience managing multiple priorities and projects simultaneously in a dynamic environment

• Familiarity with internal enterprise tools for expense management and employee operations is a plus

• High school diploma or equivalent required; associate's or bachelor's degree preferred

• Strong organizational skills with exceptional attention to detail

• Proficiency in Microsoft Office applications including Outlook, Excel, Word, PowerPoint, Visio, and SharePoint

• Experience with internal productivity and administrative tools such as expense management and HR systems

• Excellent written and verbal communication skills

• Strong interpersonal skills with a customer-service-oriented mindset

• Proven ability to handle confidential information with the highest level of integrity

• Ability to work independently, make sound decisions, and drive tasks to closure with minimal supervision

• Strong problem-solving, negotiation, and analytical skills

• Adaptability and composure when working under pressure in a fast-paced environment

• Demonstrated teamwork, self-motivation, and self-awareness

Additional Details:

• Location: Remote
• Duration: 8 months
• Pay Range*: $24 - $27 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

Benefit plans are available to eligible employees, with employee contributions and plan costs varying based on the coverage options selected.

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.