Mind Moves
DC woman-owned AI consultancy for federal agencies (NIH, EPA, Library of Congress). GSA contract holder. Seven live remote US contract roles with published rates, $30 to $160/hr.
What is Mind Moves?
Mind Moves is a Washington DC consultancy focused on what it calls human-driven AI solutions: AI business strategy, software development, organizational change management, and workforce transition support for enterprises and United States federal agencies. Its client list includes the National Institutes of Health, the Environmental Protection Agency, and the Library of Congress. It works through three engagement models, taking full ownership of end-to-end projects, providing advisory strategy and guidance, or running workshops for teams, and its emphasis is on the human side of AI adoption, covering change management and responsible AI practice around fairness, privacy, and inclusivity, rather than model building alone. The company was founded and is led by Nicole Sroka as Founder and CEO, whose focus is organizational development and driving wide-scale people adoption of AI and digital transformation across corporations and government agencies. The team runs to roughly 15 or more professionals including data scientists, engineers, healthcare subject-matter experts, change managers, and strategists, with Dr. James Shanahan named as Solution Architect. Its credentials are unusually well documented for a firm this size: it is a certified Woman-Owned Small Business with SBA certification, is registered in SAM.gov, and holds a GSA Multiple Award Schedule contract, number 47QTCA25D00AE, which is verifiable in the GSA eLibrary and runs on an option period to May 2030. Reported revenue is under $5 million, so this is a genuinely small firm rather than a large government integrator. For job seekers the notable thing is that Mind Moves currently lists seven live contract roles, all remote and all with published hourly rates ranging from $30 to $160 depending on seniority and specialism.
Mission & values
Help organizations adopt AI in a way that works for the people inside them, treating change management and responsible practice as the hard part rather than an afterthought.
Qualifications
Mind Moves hires almost entirely on contract and project terms and publishes an hourly rate on every listing, which makes it easy to judge before applying. Its seven current roles span the seniority range. A Data Intern works 20 hours a week at $40 to $60 an hour and suits a student in computer science or data engineering with Python, data libraries, databases and cloud basics. A Machine Learning and AI Engineer works 40 hours a week for 12 months at $80 to $90, remote in the US with Eastern time preferred. It is a proposal-based bid with two to three interviews and a full background check, and its 15 September priority deadline has passed, though the listing says proposals are taken on a rolling basis until filled, so confirm it is still open. A UX/UI Designer works 10 to 15 hours a week over six months at $60 to $80, Eastern time only. An Agentic Automation Consultant works the same hours at $80 to $100 and needs experience building AI agents and automating workflows. The biomedical work is AI evaluation for the National Library of Medicine: a Biomedical Data Annotator at $30 an hour from September to November 2026, writing expert questions and reference answers grounded in PubMed and PMC, for a pool of 20 or more experts; a Biomedical Subject Matter Expert at $130 to $160 an hour across 500 to 600 hours to March 2027, advising on benchmarks and on mapping study variables to vocabularies such as SNOMED CT and RxNorm; and a Bioinformatics Engineer at $100 to $130 an hour, 20 to 25 hours a week from September to December 2026, building synthetic datasets that stand in for controlled-access data. Every role is US-based and remote, so none is open internationally, and applications run through short web forms with a resume upload.
Leadership
Nicole Sroka
Founder & Chief Executive Officer
Founded Mind Moves to address the human side of complex transitions across organizational development, process, technology, culture, and sustainability, leading wide-scale people adoption of responsible AI for corporate and government clients.
Dr. James Shanahan
Solution Architect
Named solution architect at Mind Moves, working across its data science and AI engagements for federal and enterprise clients.
Hiring process
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1
Check mindmoves.co/opportunities
Seven live contract roles are listed with hours, duration, and hourly rate stated upfront. Roles rotate with project cycles, so re-check the dates before applying.
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2
Submit a short form with your resume
Each role has its own short application form. The ML/AI Engineer role is a proposal-based bid, and its 15 September priority deadline has passed, so confirm it is still accepting proposals.
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3
Screening
Assessment against the specific contract requirement, including confirmation that you are US-based and, for several roles, available in Eastern time.
About 7 days
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4
Background check
A full background check is required for the ML/AI Engineer role, given the federal client base spanning NIH, the EPA, and the Library of Congress.
About 10 days
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5
Contract engagement
Work begins on defined project terms with a set hour count and end date, at the published hourly rate, rather than as permanent employment.
About 7 days
Funding
Awards & recognition
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Holds GSA Multiple Award Schedule contract 47QTCA25D00AE · 2025
GSA eLibrary
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Certified Woman-Owned Small Business serving NIH, EPA and the Library of Congress · 2026
Mind Moves
Company information
- Industry: AI Consulting & Change Management (Federal / Enterprise)
- Location: Washington, DC, USA (contract roles are remote, US-based)
- Employees: 15
- Website: www.mindmoves.co ↗
- LinkedIn: Company page ↗