Administrative Assistant (Contract) Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Executive Assistant / Operations & Admin VA
Philippines, South Africa
$9,600 – $13,200/yr
May 4, 2026
Job description
Overview
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a VP of Operations & Finance at a fast-growing company.
This role is a blend of executive assistance, operations support, and light finance/admin coordination, helping streamline day-to-day workflows, reduce operational bottlenecks, and bring structure to a fast-moving environment.
The ideal candidate is someone who can take ownership, bring order to chaos, and act as a true right-hand support.
Key Responsibilities
Admin & Organization (CORE)
- Digitize and organize large volumes of documents (Google Drive)
- Maintain structured filing systems (digital + inbox)
- Organize inbox using folders, labels, and automations
- Reduce clutter and improve information accessibility
- Light HR admin work ( maintenance of the paperwork and upkeep in our system).
Expense Tracking & Light Bookkeeping
- Track and manage corporate credit card expenses
- Match receipts to transactions
- Prepare expense reports for accounting
- Ensure accurate documentation of company spend
Project & Operations Support
- Support ongoing construction project coordination
- Track invoices and ensure proper documentation
- Maintain and update budget tracking files
- Ensure all paid invoices are stored and organized
Calendar & Scheduling Management (VERY IMPORTANT)
- Manage both personal + professional calendar
- Prevent double bookings
- Schedule meetings, appointments, and commitments
- Book personal appointments (e.g. doctors, gym, etc.)
- Proactively optimize calendar usage
General Executive Support
- Act as a right-hand support to a senior executive
- Help prioritize tasks and improve workflow efficiency
- Assist with ad hoc admin tasks
- Potentially support light HR admin (forms, submissions)
Tools & Software
Must Have:
- Google Workspace (Docs, Drive, Gmail)
- Calendar management tools
- Microsoft Office
Nice to Have:
- Sage Intacct (or any accounting software)
- Light bookkeeping experience
- Experience with automation tools
- Comfortable using AI tools
Ideal Candidate
- 3+ years experience as a VA / EA / Operations Assistant
- Strong organizational skills (borderline OCD in a good way)
- Proactive and independent (doesn’t wait to be told everything)
- Comfortable supporting senior-level executives
- Strong attention to detail
- Able to handle both structured and unstructured environments
- Trustworthy and reliable
Overview
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a VP of Operations & Finance at a fast-growing company.
This role is a blend of executive assistance, operations support, and light finance/admin coordination, helping streamline day-to-day workflows, reduce operational bottlenecks, and bring structure to a fast-moving environment.
The ideal candidate is someone who can take ownership, bring order to chaos, and act as a true right-hand support.
Key Responsibilities
Admin & Organization (CORE)
- Digitize and organize large volumes of documents (Google Drive)
- Maintain structured filing systems (digital + inbox)
- Organize inbox using folders, labels, and automations
- Reduce clutter and improve information accessibility
- Light HR admin work ( maintenance of the paperwork and upkeep in our system).
Expense Tracking & Light Bookkeeping
- Track and manage corporate credit card expenses
- Match receipts to transactions
- Prepare expense reports for accounting
- Ensure accurate documentation of company spend
Project & Operations Support
- Support ongoing construction project coordination
- Track invoices and ensure proper documentation
- Maintain and update budget tracking files
- Ensure all paid invoices are stored and organized
Calendar & Scheduling Management (VERY IMPORTANT)
- Manage both personal + professional calendar
- Prevent double bookings
- Schedule meetings, appointments, and commitments
- Book personal appointments (e.g. doctors, gym, etc.)
- Proactively optimize calendar usage
General Executive Support
- Act as a right-hand support to a senior executive
- Help prioritize tasks and improve workflow efficiency
- Assist with ad hoc admin tasks
- Potentially support light HR admin (forms, submissions)
Tools & Software
Must Have:
- Google Workspace (Docs, Drive, Gmail)
- Calendar management tools
- Microsoft Office
Nice to Have:
- Sage Intacct (or any accounting software)
- Light bookkeeping experience
- Experience with automation tools
- Comfortable using AI tools
Ideal Candidate
- 3+ years experience as a VA / EA / Operations Assistant
- Strong organizational skills (borderline OCD in a good way)
- Proactive and independent (doesn’t wait to be told everything)
- Comfortable supporting senior-level executives
- Strong attention to detail
- Able to handle both structured and unstructured environments
- Trustworthy and reliable
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
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