Administrative Assistant

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

We are seeking a highly skilled and proactive Senior Executive Assistant to provide comprehensive administrative and operational support to two senior leaders simultaneously within a fast-paced, globally distributed technology organization. This role is far more than task execution — it demands a strategic business partner who anticipates needs, drives operational cadence, and ensures both leaders are set up for success every single day. From triaging complex calendars and coordinating high-visibility events to managing procurement workflows and advancing cross-functional initiatives, this individual will serve as the central coordination hub for a dynamic and growing team. The ideal candidate thrives in ambiguity, exercises sound judgment with confidential information, and brings a continuous improvement mindset to everything they do.

Job Responsibilities:

• Triage and manage calendars and inboxes for two senior leaders daily, resolving scheduling conflicts and protecting priorities
• Finalize agendas, pre-reads, and logistics for meetings, business reviews, and leadership connects
• Process purchase orders, track budgets, and manage expense reporting in alignment with procurement policies
• Coordinate device procurement, onboarding logistics, and resource management tasks
• Plan and execute events end-to-end including vendor coordination, budget management, and logistics for town halls, milestone events, and team offsites
• Serve as the central coordination point for cross-functional requests across a global team
• Capture meeting minutes, decisions, and action items, and drive them to closure
• Maintain and update trackers, rhythm-of-business reporting, and event workback schedules
• Coordinate domestic and international travel arrangements for both leaders
• Manage stakeholder communications and ensure timely follow-through on all operational commitments
• Support hiring and organizational initiatives across the broader team
• Embrace and support AI-driven process improvements and operational innovation
• Balance competing demands across both leaders using consistent, standardized processes, escalating conflicts as appropriate

Requirements:

• 5–7 years of senior administrative or executive assistant experience supporting senior leaders or executives
• 5–7 years of project management experience in a complex, cross-functional environment
• 5–7 years of executive calendar management and scheduling experience
• Proven track record of event planning including logistics, vendor coordination, and budget management
• Experience supporting global teams and stakeholders across multiple time zones
• Experience in a high-velocity technology or IT industry environment preferred
• Change management experience preferred
• Demonstrated proficiency with Microsoft 365 tools required upon hire
• Advanced proficiency in Microsoft 365 including Outlook, Teams, Excel, PowerPoint, SharePoint, and Planner
• Exceptional executive calendar management and scheduling skills across multiple time zones
• Strong event planning capabilities spanning logistics, vendor management, and budget oversight
• Working knowledge of procurement, purchase order processes, and expense management
• Excellent written and verbal communication with demonstrated stakeholder management ability
• Sound judgment and discretion when handling sensitive and confidential information
• Highly organized, self-directed, and able to independently prioritize competing demands
• Ability to support two senior leaders in parallel while maintaining consistent quality and speed
• Comfort operating in fast-paced, ambiguous environments with frequently shifting priorities
• Familiarity with global tech organization rhythms including business reviews, town halls, and bootcamps
• Quick adaptability to new collaboration tools, digital systems, and evolving processes
• Continuous improvement and process optimization mindset

Additional Details:

• Location: Remote
• Duration: 11 months
• Pay Range*: $25 - $28.50 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.