Virtual Assistant Expert (AI Operations & Executive Support)

Mercor is working with a leading AI research laboratory to improve the capabilities of next-generation AI systems.

The organization is seeking highly organized and detail-oriented Virtual Assistants to support executive workflows, business operations, and AI evaluation initiatives.

This role combines executive support, operations coordination, research, communication, task management, and AI workflow support.

Virtual assistants play a critical role in modern AI operations by coordinating information, managing priorities, conducting research, and maintaining operational excellence across distributed teams.

Responsibilities

Executive & Administrative Support

• Manage complex calendars across multiple time zones
• Coordinate meetings and scheduling
• Track action items and follow-up tasks
• Support executives, consultants, and business leaders

Communication

• Draft professional emails and correspondence
• Proofread communications and documents
• Prepare:
  • Executive briefings
  • Meeting agendas
  • Meeting summaries
  • Presentations

Research & Analysis

• Conduct internet research
• Synthesize findings into concise reports
• Produce recommendations and summaries for decision-making

Operations & Organization

• Organize:

  • Documents
  • Databases
  • Spreadsheets
  • Knowledge repositories

• Coordinate travel arrangements and logistics when required

• Perform data entry and operational support tasks

AI Evaluation Support

• Review AI-generated outputs
• Document observations
• Follow structured evaluation processes
• Support AI research and evaluation workflows

Confidentiality & Quality

• Handle sensitive information professionally
• Maintain confidentiality standards
• Ensure accuracy and attention to detail across all tasks

Requirements

• 2+ years of experience in one of the following:
  • Virtual Assistant
  • Executive Assistant
  • Operations Coordinator
  • Administrative Assistant
  • Similar support role

Core Skills

• Exceptional written and verbal English communication
• Strong organizational and prioritization skills
• Ability to manage multiple priorities simultaneously
• Strong attention to detail
• Ability to identify missing information and inconsistencies
• Independent remote work capability
• Professional judgment and discretion

Technical Skills

Experience with tools such as:

• Google Workspace
• Microsoft Office
• Notion
• Slack
• Zoom
• Airtable
• Asana
• ClickUp

or similar productivity platforms.

Additional Requirements

• Reliable internet connection
• Consistent availability
• Experience supporting executives, founders, consultants, or business leaders

Preferred Qualifications

• Experience supporting:

  • C-level executives
  • Startup founders
  • Leadership teams

• Background in:

  • Consulting
  • Operations
  • Project Management
  • Business Administration

• Familiarity with:

  • ChatGPT
  • Claude
  • Gemini
  • Other AI tools

• Experience creating:

  • SOPs
  • Process documentation
  • Workflow automations

• Experience working with globally distributed teams

Why Join?

• Contribute to the development of frontier AI systems
• Collaborate with world-class AI researchers
• Gain exposure to cutting-edge AI workflows and operations
• Work on high-impact projects shaping the future of artificial intelligence

Contract & Payment Terms

• Independent contractor engagement
• Fully remote work
• Flexible schedule
• Weekly payments through Stripe or Wise
• Projects may be extended, shortened, or concluded based on business needs and performance

Important Note

Mercor currently cannot support:

• H1-B candidates
• STEM OPT candidates

About Mercor

Mercor partners with leading AI labs and enterprises to train and improve frontier AI systems using human expertise.

Contributors work alongside researchers helping build the next generation of artificial intelligence technologies.