Training Team Lead

About Medallion:

At Medallion, we believe healthcare teams should focus on what truly matters - delivering exceptional patient care. That’s why we’ve built a leading provider operations platform to eliminate the administrative bottlenecks that slow healthcare organizations down. By automating licensing, credentialing, payer enrollment, and compliance monitoring, Medallion empowers healthcare operations teams to streamline their workflows, improve provider satisfaction, and accelerate revenue generation, all while ensuring superior patient outcomes.

As one of the fastest-growing healthcare technology companies - ranked #3 on Inc. Magazine’s 2024 Fastest-Growing Private Companies in the Pacific Region, #5 on LinkedIn's 2024 Top US Startups, a Glassdoor Best Place to Work in 2024 & 2025, and featured on The Today Show - Medallion is revolutionizing provider network management. Our CEO, Derek Lo, has been named one of the Top 50 Healthcare Technology CEOs of 2024 by The Healthcare Technology Report. Backed by $130M in funding from world-class investors like Sequoia Capital, Google Ventures, Optum Ventures, Salesforce Ventures, Acrew Capital, Washington Harbour, and NFDG, we’re on a mission to transform healthcare at scale.

About the Role:

The Training Team Lead is responsible for supporting the development and execution of training and onboarding programs for new hires and current staff . This role ensures team members are prepared, equipped, and supported in understanding processes, tools, and workflows. The Team Lead trainer works closely with the Training and Development Manager, Team Managers, BPO Managers, and other key stakeholders to maintain training effectiveness, track performance, and support continuous improvement initiatives.

This role will be responsible for the creation of training curriculum, including Standard Operating Procedure documents, visual aids, and videos. Analytical data will be used to identify process and training opportunities; once identified, the Specialist will draft and execute on plans to address and improve performance. They will also be responsible for researching and resolving clarifying questions raised by operational stakeholders in relation to their assigned tasks and related SOPs. This individual will use a combination of proprietary tools, as well as industry-standard analytical and communication tools to perform this job. 

This role reports to the Training and Development Manager and base compensation for this role may land between $60,000-$85,000. In addition to base salary, Medallion offers equity, bonus, and benefits as part of the total compensation package. Many factors are considered when determining pay including: market data, geographic location, skills, qualifications, experience, and level.

Responsibilities:

• New Hire Onboarding

• Own the design and delivery of a structured onboarding program for every new hire

• Build and distribute onboarding itineraries ahead of each new hire's start date

• Facilitate new hire recaps with managers to assess performance and readiness

• Partner with the Training and Development Manager, Team Managers, BPO Managers, and other stakeholders to keep onboarding and training programs running smoothly

• Ensure all required system access (OpenPhone, FaxPlus, Medallion) is provisioned before start date, and troubleshoot any access issues

• Training Strategy & Readiness Assessment

• Help design and execute role-specific onboarding plans tailored to each team's needs

• Deliver refresher and remedial training to keep existing staff sharp and up to speed

• Support the rollout of process updates, tool changes, and workflow enhancements

• Translate process and workflow changes into clear, actionable guidance for staff

• Coach team members on new tasks, systems, and tools as they're introduced

• Performance Tracking & Manager Collaboration

• Track new hire and staff understanding of processes, systems, and role-specific knowledge

• Share performance and readiness documentation with Team Managers

• Spot performance gaps early and partner with managers to close them

• Knowledge Management & Process Ownership

• Build and maintain training resources — job aids, process documentation, instructional videos — that make onboarding and training easier

• Own the ongoing upkeep of training documentation, onboarding materials, and SOP alignment

• Keep all training resources organized and current in Google Drive

• Regularly review and update materials to reflect the latest workflow, system, and process changes

• BPO Training & Enablement

• Support the design and execution of training programs for BPO partners

• Conduct quality/adherence audits on BPO work and turn findings into concrete recommendations for improving training materials, agent performance, and processes

• Support the rollout of new workflows across BPO teams

• Provide hands-on guidance to ensure accuracy and consistency in BPO execution

Qualifications:

• 3+ years experience designing, running, or supporting structured onboarding or training programs, ideally in a fast-paced operations, BPO, or healthcare SaaS environment
• Clear, organized communicator and able to translate process changes into simple, actionable guidance for frontline staff
• Familiarity with payor enrollment related applications and processes.
• Proven experience flagging onboarding and training gaps (tooling, permissions, readiness) before they become blockers
• Experience building and maintaining training materials, and able to continuously keep documentation current
• Strong cross-functional partner, comfortable working with Team Managers, BPO Managers, and Training leadership to solve onboarding and performance gaps
• Experience tracking performance and readiness data to improve training programs
• Expertise in using GSuites tools include GSheets, GDocs, and GMail
• Strong operational skills that drives organizational process improvements
• Problem solving, project management, interpersonal, and organizational skills

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